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Christmas Twilight Application Form
Christmas Twilight Application Form
(NOT INCLUDING FOOD
SATURDAY 16th DECEMBER 2023
" indicates required fields
Public Liability Insurance
If yes, please attach a copy. If no, please complete a waiver.
Attach Insurance if applicable
Max. file size: 64 MB.
By ticking you agree you have read and understand all terms on the waiver.
WAIVER, RELEASE AND ACKNOWLEDGEMENT FORM
NAME OF EVENT:
DATES/DURATION OF EVENT:
Date Chosen on Application.
In this Waiver, Release and Acknowledgment From “the Society” means and includes:
(a) All Affiliated entities.
(b) Servants or agents of the Society and/or all affiliated entities.
(c) Employees of the Society and/or all affiliated entities.
(d) Members of the Society and/or all affiliated entities.
(e) Volunteers of the Society and/or all affiliated entities.
By participating in the Event:
I acknowledge that it is a condition of participating in the Event/Function that I do so at my own risk. I accept all risks and release the
Caboolture & District P.A. & I. Assn Ltd.
and any person or body directly or indirectly associated with the Event/Function, from claims, demands and proceedings arising out of or connected with my participation in the Event/Function and indemnify them against all liability for all injury, loss or damage to myself or my property arising out of or connected with my participation in the Event/Function. This release continues forever and binds all of my heirs, successors, executors, personal representatives and assigns.
I acknowledge that it is a condition of participating the Event/Function that the Society and any person or body directly or indirectly associated with the Event/Function are absolved from all liability however arising for injury or damage to myself or my property howsoever caused arising out of participation in the Event/Function whatsoever whether due to any negligent act, breach of duty, default and/or omission on the part of the Society and any person or body directly or indirectly associated with the Event/Function, or otherwise.
I acknowledge that any person participating in the Event/Function is only allowed to do so on the distinct understanding that they do so at their risk.
I acknowledge that participating in the Event/Function may involve a real risk of serious injury or even death from various causes. I accept all risks necessarily flowing from participating in the Event/Function.
I acknowledge that the society relies on the information provided by me and state that all such information is accurate and complete.
I acknowledge the difficulties of participating in the Event/Function and warrant that I am physically fit to participate in the Event/Function and that I have not been advised otherwise by a qualified medical practitioner. I acknowledge that I must disclose any pre-existing medical or other condition that may affect the risk that either myself, or any other person will suffer injury, loss or damage.
I acknowledge that it is a condition of participating in the Event/Function that I follow the instructions of the Society and any person directly or indirectly associated with the Event/Function at all times. I indemnify and keep indemnified the Society and any person or body directly or indirectly associated with the Event/Function from all claims, demands and proceedings arising out of or connected with a failure by me to comply with rules and/or directions given to me by the Society and any person or body directly or indirectly associated with the Event/Function.
I indemnify and keep indemnified the Society and any person or body directly or indirectly associated with the Event/Function against all claims made by any other person for injury or damage howsoever caused arising out of participation in the Event/Function, whether due to any negligent act, breach of duty, default and/or omission on the part of the Society and any person or body directly or indirectly associated with the Event/Function, or otherwise.
I ACKNOWLEDGE THAT I HAVE READ THIS FORM OR THAT IT HAS BEEN EXPLAINED TO ME. I FULLY UNDERSTAND ITS TERMS AND THAT I HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SIGNING IT. I HAVE SIGNED THE DOCUMENT FREELY AND VOLUNTARILY WITHOUT ANY INDUCEMENT MADE TO ME AND INTEND MY SIGNATURE TO BE A COMPLETE AND UNCONDITINAL RELEASE OF ALL LIABILITY TO THE GREATEST EXTENT ALLOWED BY LAW.
6m Frontage Site
Use Quantity to choose from 1-5 sites.
Site Number (Permanent's Only)
Food Vendors please contact firstname.lastname@example.org as we have limited sites.
Please list all items you will be selling.
These will be the only items you will be allowed on your site.
Space Contract Conditions
I agree to the following guidelines.
Permanent site not booked are not guaranteed to be able to trade their permanent sites at the event.
The Show Society is required by law to collect all details of the people selling second hand goods.
All sites are 6 metres frontage.
All extension leads MUST be flown above ground or covered as per regulations set down by Department of Health & Safety. We undertake to supply power within 20 metres of your site – you may need to use a 20 m lead.
SPACE CANCELLED WITHIN 7 DAYS PRIOR TO THE EVENT WILL RECEIVE NO REFUND WHATSOEVER.
The Association accepts no liability for damages to exhibits by loss, damage, theft, fire, rain, storms, strikers, riots, profitability, or any cause whatever. Insurance for loss or damage is the responsibility of the exhibitor. CURRENT PUBLIC LIABILITY CERTIFICATE REQUIRED BEFORE ACCESS TO GROUNDS.
No exhibitor may permit OR conduct any lottery, raffle, guessing competition, or game of chance without prior written permission of both the Queensland Office of Gaming Regulation and the Caboolture P A & I Assn Ltd.
It is the responsibility of the exhibitor to remove all commercial rubbish from their site and place in bins provided, at all times. Cardboard to be flattened and placed in cardboard recycle bins by exhibitor. All sites must be left in a clean, tidy condition at the end of the show. EXHIBITORS MUST BRING OWN BINS IF REQUIRED, NO BINS ARE SUPPLIED FOR EXHIBITORS USE ON THEIR SITE.OIL MUST BE TAKEN FROM SITE AND NOT DISPOSED OF ON GROUNDS.
Vehicles will not be permitted on grounds to replenish stocks between trading hours - stock must be carried in person or wheeled in by trolley. No vehicles permitted on ground to remove stock/stall until end of the event.
Signs may not be displayed outside the sites allocated area.
The exhibitor shall not assign or sub-let any part of the said space without the consent of the Association in writing. The Association always reserves the right to re-allocate space in the interest of providing a better showing of exhibits.
The Association reserves the right to postpone or amend the stated dates for the Event, using this right only where circumstances necessitate this action, and without any liability to the Association.
FAILURE TO OBSERVE THIS MAY LEAD TO EXCLUSION FROM FUTURE EVENTS.
FOOD VENDORS, PLEASE NOTE: You MUST be able to show on demand, a current Licence/Registration issued pursuant to the Queensland Food Hygiene Regulations of 1989, in order to gain admission to the grounds. The Food Outlet MUST be registered, and the operator MUST be licensed and at all times you MUST comply with regulations in force and issued by the Department of Health, Moreton Bay Regional Council Health Department and the Board of Fire Services.
Smoking is only permitted in designated smoking areas - in the southern Car park (South of Gate 7) and north of roadway between Gate 10 and Gate 3 and the northern car park.
Exhibitors shall conduct themselves in an orderly manner whilst on the grounds and shall be responsible for the actions of employees, volunteers, and helpers. All workers must be neatly presented in either a company logo shirt or collared polo shirt and must be always clean and tidy.
FAILURE TO COMPLY WILL RESULT IN REMOVAL FROM GROUNDS.
The Association reserves the right, in unforeseen circumstances to amend or alter the exact site or location of the stand and the exhibitor undertakes to agree to any alterations to the site or to space re-allocated by the Association.
Space shall be allocated relevant to each event and the Association reserves the right to allocate each site each time to whomever it decides, whilst at the same time bearing in mind that factors such as years of service by an exhibitor may be taken into account.
SITES WILL BE ALLOCATED ON RECEIPT OF FULL PAYMENT.
The Association reserves the right to cancel this contract and to retain all monies paid in relation thereto if there is or has been, in the opinion of the Committee, any infringement of any part of the foregoing conditions and/or if the exhibitor does not occupy the said space at the commencement of and during the full period of the show.
The Association reserves the right to reject any application for display space or the right to exhibit at its sole discretion and its decision in this regard shall be final. Furthermore, failure to comply with the condition may result in an exhibitor being excluded from participation in future events.
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